It’s been more than two years since the pandemic forced the majority of workers into a remote role, but still some video chat users have trouble navigating this new normal. With these tips, Microsoft hopes to provide users new and experienced with some actionable data that should help them steer meetings in the right direction. So exactly what tips did Microsoft have for improving meetings at your business? Here were some of the most impactful tips that Microsoft recommends implementing for your team:
Using an agendaActive participationHaving video turned on Keeping meeting sizes smallSharing pre-meeting material
The actual data is a bit complicated, involving technical models, machine learning algorithms, and a web of meeting dependencies. The gist of it though as that the actions listed above drive participation in meetings, which in turn makes them more inclusive (~6%) and effective (~4%). Other means of encouraging participation in meetings included making sure those in attendance actually need to be there. You’ve likely heard the phrase “this meeting could’ve been an email” on more than on occasion from coworkers, further demonstrating the need for a bit of common sense when it comes to who attends meetings. That doesn’t mean it’s the best option though. Our research showed that GoToMeeting is actually the best web conferencing option for businesses, with Zoom and Google Meet similarly great options for businesses. Generally speaking, though, Microsoft Teams is absolutely a solid choice for any business looking to improve meetings with their teams. Perhaps most importantly, Microsoft is frequently updating its platforms, from Teams to Dynamics 365, so you know that it’ll always be at the forefront of business resources.
